AGM

Annual General Meetings (AGMs) are a key requirement under the Model Constitution. They provide a transparent, structured opportunity for School Associations to report to members, present audited financial statements, and announce committee representatives.

AGMs must be conducted in line with constitutional requirements, including notice periods, quorum and record keeping. This page provides practical guidance and resources to help Associations plan and run their AGM confidently and in compliance with governance obligations.

Role of a Returning Officer

The Returning Officer is appointed by the Principal to manage the nomination and election (if required) process. The returning officer is often the School Business Manager, but not always.

For detailed information on the requirements of this role, click below.

Returning Officer Explained

Resources for the Returning Officer

Advertising Vacancies

Looking to fill vacancies in your School Association Committee? Use this editable social media tile to help promote the position within your school community.

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Advertising the AGM

The AGM should be advertised at minimum 14 day prior to all your members. You can use social media, your school newsletter, or a school noticeboard that everyone can see. There is a editable file available here:

Download

Committee Election

The Committee members are elected if the number of applications exceed vacancies. There is a process to follow for nominations and voting.

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Holding Elections Checklist

This is a working checklist for holding elections.

Tick off the items as you complete them.

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Running an AGM

AGM Planning

This is a resource aimed at helping you with planning your AGM with the Committee or others, including an AGM agenda.

Use this as a guide as a talking point.

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AGM Meetings

Annual General Meetings (AGMs) can be a little daunting, but they don’t need to be. Most School Associations are required to hold their AGM around March 31 each year.

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Holding an AGM Checklist

This is a working checklist for AGM planning and for use during an AGM.

Tick off the items as you complete them.

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AGM Agenda and Minute Template

Download a word document agenda template, form the agenda and save a copy for a writing the meeting minutes.

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Post AGM Meeting Agenda/Minute Template

At the conclusion of the AGM all office bearer positions are vacant. The Principal will take the chair for election office bearers.

An example agenda can be downloaded here:

Download

Inductions

So, you’ve joined the committee – what now?

A guide for new School Association Committee members, or those that need a refresher.
Understand your role, work confidently within the constitution, and contribute positively to school improvement, governance, and the broader school community.

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Induction Guide

Coming soon

Constitution

The School Association Constitution is a set of rules outlining how the School Association will operate. It is important that all members of the School Association are aware that the School Association has a Constitution.

Model constitution

School Association Committee Register